SGS: Sessional Dates 2012/2013

MEMORANDUM

To: Chairs/Directors/Graduate Coordinators and Administrators

From: Heather Kelly Director, Student Services

Cc: SGS Student Services Staff

Date: February 13, 2012

Re: Sessional Dates 2012/2013

To assist you in planning for the upcoming academic year, please find attached the Sessional Dates for 2012/2013. These sessional dates will also be included in the SGS Calendar 2012/2013 which is produced in late spring.

For reference, the official start date of classes will be on Monday September 10th, 2012. The SGS Orientation will be held on Tuesday September 4th, 2012.

As of 2011-2012, SGS Sessional dates are based upon the following criteria:

(1) The Faculty of Arts & Science start dates for both the Fall and Winter term have been adopted;
(2) The add deadline is 2 weeks from first day of classes for half courses;
(3) The drop deadline is 7 weeks from the first day of classes for half courses.

Please note that for the purpose of SGS Sessional Dates and ROSI deadlines for the start and end of classes as well as course add/drop dates, SGS will maintain the 13-week graduate instruction period. However, the precise dates of commencement of courses are to be determined by the graduate units. SGS requires that the equivalent of at least 12 weeks’ instruction for a minimum of two hours per week normally will occur in each term for a 0.5 full course equivalent. Given the diversity of delivery options, instructors retain flexibility in course scheduling and also with respect to including a fall or winter reading week. Instructors are expected to inform students of the course schedule at the start of the term.

Should a course not fall into the traditional 12 or 13-week period, the graduate unit must inform students of important dates and deadlines (e.g. course add/drop deadlines) in the course syllabus. For more information on how to schedule non-standard courses, please refer to the memo titled “Add/Drop Deadlines for Non-Standard Courses” sent on October 28, 2011.

If you have any questions about these sessional dates, please do not hesitate to contact the Director of Student Services, Heather Kelly at heather.kelly@utoronto.ca.

Heather Kelly
Director of Student Services
School of Graduate Studies
University of Toronto
63 St. George Street
Toronto, Ontario M5S 2Z9
Tel: 416-978-4350
Fax: 416-971-2864

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SGS Sessional Dates 2012-2013

Fall Session 2012

M August 6 Civic Holiday (University closed)
M August 13 Registration for Fall session begins
August Undergraduate course enrolment begins (1)
F August 31 Last date for payment of tuition fees to meet registration deadline

M September 3 Labour Day (University closed)
M September 10 Most formal graduate courses and seminars begin in the week of September 10th (2)
F September 14 Coursework must be completed and grades submitted for summer session courses and extended courses (4)
F September 14 Registration for Fall session ends; after this date, a late registration fee will be assessed
M September 17 Final date to submit final doctoral theses to SGS to avoid fee charges for 2012-13 (3)
M September 24 Final date to add full-year and Fall session courses
W September 26 Summer Session grades available for viewing by students on the Student Web Service

F October 5 Final date to submit final doctoral thesis for Fall Convocation
F October 5 Final date for receipt of degree recommendations and submission of any required theses for master's degrees for Fall Convocation without fees being charged for the Fall session (5)
M October 8 Thanksgiving Day (University closed)
M October 29 Final date to drop Fall session full or half courses without academic penalty

November Fall Convocation Information and Dates are posted at: www.convocation.utoronto.ca,

M December 24 University closed for winter break from Monday, December 24 to Friday, January 4 inclusive (for last day of classes before Winter break, consult graduate units concerned)

Winter Session 2013

M January 7 University re-opens
M January 7 Most formal graduate courses and seminars begin in the week of January 7th (2)
F January 11 Final date for registration of students beginning program in Winter session; after this date, a late registration fee will
be assessed
F January 11 Coursework must be completed and grades submitted for Fall session courses (4)
T January 15 Final date to submit doctoral theses without fee payment for Winter session
W January 16 Fall Session grades available for viewing by students on the Student Web Service
M January 21 Final date to add Winter session courses (4)
F January 25 Final date for receipt of degree recommendations and submission of any required theses for March or June graduation for master’s students without fees being charged for the Winter session (5)
F January 25 Final date for all students to request that their degrees be conferred in absentia in March
F January 25 Final date to submit final doctoral thesis for March Convocation in absentia
F January 25 Fall dual registrants must be recommended for the master's degree by this date to maintain their PhD registration (5)

M February 18 Family Day (University closed)
M February 25 Final date to drop full-year and Winter session courses without academic penalty (6)

March March Graduation In absentia Information is posted at: www.convocation.utoronto.ca,
F March 29 Good Friday (University closed)

April For last day of winter classes, consult unit concerned

Summer Session 2013

F April 19 For students obtaining degrees at June Convocation, course work must be completed and grades submitted for fullyear
and Winter session courses
F April 19 Final date for receipt of degree recommendations and submission of any required theses for master’s degrees for
June Convocation (5)
F April 19 Final date for submission of final doctoral thesis for students whose degrees are to be conferred at the June
Convocation (3)
F April 19 Final date for degree recommendations of Winter dual registrants for the master's degree to maintain their PhD
registration (5)

May For first day of summer classes, consult graduate unit concerned.
F May 3 Final date for registration for May session
F May 10 Final date to enrol in May-June or May-August session courses
F May 10 Course work must be completed and grades submitted for full-year and Winter session courses (except for
extended courses) (4)
W May 15 Winter Session grades available for viewing by students on the Student Web Service
M May 20 Victoria Day (University closed)
F May 31 Final date to drop May-June F section courses without academic penalty (6)

June June Convocation Information and Dates are posted at: www.convocation.utoronto.ca,
F June 21 Final date to drop May-August session Y section courses without academic penalty (6)
VH February 13, 2012
F June 21 Final date to enrol in July course work only programs
F June 29 Final date to enrol in July-August courses (7)

M July 2 Canada Day Holiday (University closed)
F July 19 Final date to drop July-August S section courses without academic penalty (6)
F July 19 Coursework must be completed and grades submitted for May/June F Section Courses (4)
W July 24 Grades for May/June F Section Courses available for viewing by students on the Student Web Service

(1) Graduate students may only enrol in undergraduate courses with the approval of their supervisor or graduate unit. Students are
responsible for meeting the deadlines and requirements of the undergraduate course as presented in class and in the undergraduate
division’s calendar. Graduate students will be graded under the graduate grading scale. Students should consult the appropriate
undergraduate calendar for enrolment and dates.
(2) The precise dates of commencement of courses are determined by the graduate units; students are urged to contact the relevant
graduate units for information. SGS maintains the 13-week graduate instruction period; however, if a course does not fall into the
traditional 13-week period, the graduate unit will inform students of important dates and deadlines in the course syllabus. The University
policy states that the first day of classes in the Fall session in all teaching divisions should not be scheduled on the first and second
days of Rosh Hashanah (from 1 1/2 hours before sunset on Wednesday, September 16, 2012 to about 1 1/2 hours after sunset on
Friday, September 18, 2012) or on Yom Kippur (from about 1 1/2 hours before sunset on Tuesday, September 25, 2012 to about 1 1/2
hours after sunset on Wednesday, September 26, 2012).
(3) A final thesis is the corrected, approved version of thesis which is submitted to SGS following the Final Oral Examination.
(4) Graduate units may establish earlier deadlines for completion of course work and may prescribe penalties for late completion of work
and for failure to complete work, provided that these penalties are announced at the time the instructor makes known to the class the
methods by which student performance shall be evaluated.
(5) For final dates for completing degree requirements, students should consult their own graduate unit.
(6) Graduate units may establish earlier deadlines to add/drop courses but these dates must clearly be communicated to students. Please
note that the last date to cancel a course or registration with no academic penalty is not the same as the last date to be eligible for a
refund.
(7) Students starting their program in the summer and OISE students are required to register by this date by paying the minimum tuition
amount stated in their invoice.