Friday, July 29, 2011

Gradschool e-News : August 2011, Incoming Student Edition


Congratulations on your acceptance to the University of Toronto and welcome. You are sure to have questions. The School of Graduate Studies has answers. Start with the SGS Essential Graduate Guide handbook and the Information for New Students page on the SGS website - great sources of information for new graduate students.


Registrarial information for new students
The SGS website and Calendar are excellent resources for information on the rules and regulations governing graduate education. Bookmark these sites. Take some time to familiarize yourself with where to find information you need, such as the rules for adding or dropping course without academic penalty, the degree requirements of your program of study, guidelines and best practices of supervision, and much more. If you wish to have a hard copy of the 2011/2012 SGS Calendar, please visit the SGS Student Services front desk at 63 St. George St. with your TCard.

Your TCard and UTORid, your keys to U of T services
Your TCard is your student photo identification card, your library card, and your key to various student activities and services. If you have not yet picked up your TCard, please stop by the Robarts Library (St. George), the Card Office (Mississauga), or the Registrar's Office (Scarborough) to do so.

You will need your TCard to activate your UTORid, which will also automatically create your U of T email account. All official communication from the University is sent to your U of T email account. Your UTORid also gives you access to the Portal and to web-based services such as online course enrolment.

Registration fee deadline: August 26
Registration fees are to be paid by August 26. You not are registered until you have paid tuition and incidental fees, or have made an appropriate fees arrangement (see below). Your tuition invoice is electronically posted to your account on the Student Web Service in late July. After August 26, fees payments may be subject to late charges. Fall session registration ends September 16.

Course enrolment
Course enrolment is normally done through the Student Web Service (SWS) although some graduate units preload required course and research activity. Take a few minutes to check your enrolment. Most graduate classes start the week of September 12. Contact your department if you have questions.

money matters

Fee deferrals or registration without payment
OSAP and other provincial loan recipients can apply via the Student Web Service to defer fees, pending receipt of funding. Students with full funding packages, awards, research stipends or teaching assistantships can make a request to register without payment pending receipt of funding. Contact your department graduate administrator for more information.

Award payments by instalment
SGS award payments are made three times a year in September, January and May. September award payments (for both internal and external awards) are refunded directly to you. You are responsible for paying your fees. Fees are not deducted from your award instalment except if you have arrears. See Managing Your Award for details. We strongly urge students to set up direct deposit on your account on the Student Web Service to ensure that you receive your payment(s) quickly.

UTM/UTSC campus affiliation and course union fees
UTM/UTSC campus students are eligible for UTM/UTSC incidental (non-academic) fees. Students in single campus programs at UTSC (M. Env.Sci) or at UTM (MBT, MMI, MMPA, DIFA) do not need to apply. Affiliation is assigned automatically. Other students who satisfy the criteria to affiliate with UTM or UTSC need to apply by completing the Change of Campus Affiliation form. Any student who would like to direct their course union fees to the UTM/UTSC departmental course unions may do so by completing this form. September 16 is the deadline to apply for the campus affiliation rebate.

For more information, contact your graduate unit or the appropriate graduate affairs office: UTSC: 416-287-7047; UTM: 905-569-4768.


U of T's new online map makes campus easy to navigate
U of T has introduced an innovative new map to help you easily find your way around the St. George campus. It's searchable, layered and allows you to get directions to places on campus from anywhere

upcoming events

SGS Graduate Orientation 2011:
September 6
Orientation is an opportunity for you to meet your peers from all three campuses and experience the scope and diversity of the U of T graduate community.

The School of Graduate Studies invites incoming students to Graduate Orientation 2011 on Tuesday, September 6. Visit the Information Fair and explore the many programs and services available to you. Attend a panel discussion about your graduate school experience and take a campus tour. Spots are still available for the afternoon sessions. Find details and registration on the SGS website.

Graduate Professional Skills Program information sessions
The Graduate Professional Skills (GPS) Program is designed to help doctoral-stream graduate students become fully prepared for their future. The program focuses on skills beyond those conventionally learned within a disciplinary program of study that may be critical to success in the wide range of careers graduates enter, both within or outside of academe. To learn more, attend one of the GPS Information Sessions at Grad Room on Wednesday, September 14 or Thursday, September 15, 2:00-3:00pm.

supports & resources

Support for TAs
The Teaching Assistants' Training Program (TATP) is hosting its annual TA Day on Thursday, September 1 at Sidney Smith Hall, 100 St. George St., 8:15am-4:00pm. New and returning teaching assistants will learn effective teaching strategies, identify key resources to help support teaching and learning, and will interact with award-winning faculty members and fellow TAs from across the University. The full-day event is free and open to TAs from all three campuses. A full program and online registration will be available August 8 at and registration begins August 15.

Your health is important to us
Are you coming to Toronto for the first time? U of T's health services suggest you bring your immunization records and medical certificates with you. These documents are not required for registration, but your immunization and medical certificates will ensure that we can provide the highest level of health care while you are here, should need it. U of T's health services provide confidential, student-centred health care, including comprehensive medical care, travel education, immunization, counselling and referrals.
St. George Health & Wellness
Mississauga Health and Counselling Centre
Scarborough Health and Wellness Centre

English Language Writing and Support (ELWS)
The Office of English Language and Writing Support offers instruction to target both native and non-native speakers of English. ELWS offers non-credit courses, single session workshops, individual writing consultations and website resources - all for free. September courses and workshops will be posted on the ELWS website by late August, and online registration will open on Thursday, September 1 at 10:00am. The ELWS Writing Centre will remain closed during August and will reopen in September.

New to Canada? Support for international students
The Centre for International Experience is the place for international students on the St. George Campus to sign up for medical insurance (UHIP), apply for off-campus work permits, seek advice and mentorship, and much more. They can also provide you with valuable advice on coming to U of T and offer orientation for new international students. Students at UTM and UTSC can pick up their UHIP cards at their health service and have access to both the St. George and campus-based international student services.
Centre for International Experience
International Student Resource Centre at Mississauga
International Student Centre at Scarborough

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