M E M O R A N D U M
TO: Chairs/Directors/Graduate Coordinators/Graduate Administrators
Cc: Committee of Graduate Deans
School of Graduate Studies, Staff
FROM: Heather Kelly, Director of Student Services
DATE: August 25, 2011
RE: School of Graduate Studies (SGS) Important Dates 2011-2012
Every year, SGS Student Services prepares an integrated list of important dates for your convenience which includes sessional dates from the academic calendar, governance meeting schedules (GEC, CSM, CPM) as well as SGS Student Services dates & deadlines (award deadlines, workshops, meetings and brown bag lunches etc.), among others. Please find attached SGS Important Dates 2011-2012.
Please note that there are numerous other SGS events and deadlines that occur throughout the year and graduate units are informed of these through a variety of communications during the course of the academic year.
The graduate sessional dates are included but can also be referenced in the SGS 2011-2012 Calendar at:
http://www.sgs.utoronto.ca/Assets/SGS+Digital+Assets/current/current+pdf/SGS+Sessional+Dates+2011-2012.pdf
I hope that you will find this document useful.
Heather Kelly
Director of Student Services
School of Graduate Studies
University of Toronto
63 St. George Street
Toronto, Ontario M5S 2Z9
Tel: 416-978-4350
Fax: 416-971-2864
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Important Dates 2011-2012*
School of Graduate Studies Student Services
63 St. George St.
www.sgs.utoronto.ca
*The following list has a focus on SGS Student Service activities, with a few other School-wide events included. Note that there are numerous other SGS events and deadlines that occur throughout the year, and graduate units are informed of these through a variety of communications during the course of the academic year.
Staff
Heather Kelly Director heather.kelly@utoronto.ca 978-4350
TBA Associate Director , Graduate Awards 978-8576
Officers
Michael Godwin Division I, Mgmt, FIS, Law, CERES michael.godwin@utoronto.ca 978-6390
Vesna Makarovska Division II v.makarovska@utoronto.ca 946-3381
Steve Rutchinski Division III s.rutchinski@utoronto.ca 978-2657
Victoria Hurlihey Division IV victoria.hurlihey@utoronto.ca 978-4592
Hasmik Sargsyan Recruitment & Admissions Officer hasmik.sargsyan@utoronto.ca 978-4101
Jeff Richardson Programming Coordinator jeff.richardson@utoronto.ca 946-3497
Laura Stathopoulos Senior Awards Officer laura.stathopoulos@utoronto.ca 978-2150
Lisa Fannin Doctoral Examinations Office doctoral@sgs.utoronto.ca 978-5258
Audrey Fong Master’s Theses & Convocation sgs.masters@utoronto.ca 978-2377
Lisa Haley Postdoctoral Fellows sgs.postdoc@utoronto.ca 946-5254
The complete SGS Staff Directory is available in the “Administrative Support” section of the SGS website under “Directories & Contact”.
Important SGS Dates & Deadlines
August 25 ROSI Batch Uploading Training Workshop for Graduate Administrators, Location: TBA
August 26 Deadline for payment of fees
September 6 SGS Orientation for new students 8:45-12:00 & 2:00-4:00, Hart House
September 12 Most formal graduate courses and seminars begin in the week of September 12
September 14 GPS Orientation 3:00-4:00, Grad Room
September 15 GPS Orientation 11:00-2:00, Grad Room
September 15 Final date to submit final doctoral theses to SGS to avoid fees for 2011-12
September 16 Deadline for registration; late fee required at SGS after this date
September 16 SSHRC/NSERC/OGS Application Workshop for Students 10:00-12:00 & 1:00-3:00 (St. George)
September 16 Grades due for summer session and extended courses.
September 16 Deadline to change SDF grades from Winter Session 2011
September 19 GPS Orientation 3:00-4:00, Grad Room
September 19 Conference Grant Fall 2011 application available online to students
September 19 Students who have not yet registered and have INVIT status on ROSI will be ‘FINCA’D’
by SGS
September 20 SGS A & P Committee Meeting 3:00-5:00, 63 St. George, Room 303
September 21 Summer grades available for students on ROSI
September 21 SSHRC/NSERC/OGS Application Workshop for Students (UTM)
September 22 SSSHRC/NSERC/OGS Application Workshop for Students (UTSC)
September 23 CGS-Michael Smith Foreign Study Supplements (Fall 2011) applications
due at SGS by 4:00 p.m.
September 26 Final date to add full-year and fall session courses
September 27 Council of Graduate Deans 12:00-2:00, 65 St. George, Room 201
September 29 NSERC Workshop for Graduate Administrators (new Grad Admins)
September 29 Deadline to request a name change for diplomas for November convocation
September 30 Master’s degree recommendations and theses due at SGS for November convocation
September 30 Doctoral theses due at SGS for November convocation
October 4 NSERC Workshop for Graduate Administrators
October 4 SGS Orientation for New Graduate Academic Administrators (Chairs, Directors and Graduate Coordinators) 8:45-12:00, GB 202, Galbraith, 35 St. George
October 6 OGS Workshop for New Graduate Administrators
October 11 Advisory Committee on Student Matters 2:00-4:00, 65 St. George, Room 201
October 11 OGS Workshop for Graduate Administrators
October 12 OGS Workshop for Graduate Administrators
October 12 Advisory Committee on Program Matters 2:00-4:00, 65 St. George, Room 201
October 13 Admissions Application Workshop 2:00-4:00, Grad Room
October 14 Vanier NSERC/SSHRC/CIHR scholarship applications due at SGS
October 14 Last Day to request Banting PDF University Support Letter
October 18 Graduate Education Council 3:00-6:00, Governing Council Chambers
October 19 OGS application goes offline/student’s final day to submit application
October 20 General Meeting for Graduate Administrators 2:00-4:30, Galbraith, 35 St. George
October 21 NSERC PGS/CGS scholarship applications due at SGS
October 25 SGS A & P Committee Meeting 3:00-5:00, 63 St. George, Room 303
October 25 Council of Graduate Deans 12:00-2:00, 65 St. George, Room 201
October 26 Postdoctoral Fellows Orientation, Croft Chapter House
October 27 SGS Brown Bag Lunch: Topic TBA (RSVP) 12:00-2:00, 63 St. George, Room 303
October 28 Banting PDF University Support Letter ready for applicants
October 31 Final date to withdraw from September courses (full and half) without academic penalty
November 1 Deadline for students to change immigration status or claim exemption from international student fees for the Fall session.
November 1 OGS applications due at SGS (non-NSERC eligible units)
November 7 OGS applications due at SGS (NSERC-eligible units)
November 9 Deadline to submit applications for the Trudeau
November 8 - 11 SGS Convocation
November 9 Joint Advisory Committee on Student & Program Matters 2:00-4:00, Location: TBA
November 15 Graduate Education Council 3:00-5:00, GB 202, Location: TBA
November 15 Connaught/Vanier Reception 5:00-7:00, Faculty Club
November 17 Admission Procedures Workshop 2:00-4:00, Gradroom Lower Level
November 22 Council of Graduate Deans, 12:00-2:00, 65 St. George, Room 201
November 22 SGS A & P Committee Meeting 3:00-5:00, 63 St. George, Room 303
November 24 SGS Brown Bag Lunch: Topic TBA (RSVP) 12:00-2:00, 63 St. George, Room 303
November 28 SSHRC CGSM & SSHRC Doctoral/CGSD scholarship applications due at SGS
November 30 Fall deadline to submit MTFB
November 30 CIHR CGSM scholarship applications due at SGS (goes off-line)
December 1 Deadline for John C. Polanyi Prize nominations
December 5 Delta Kappa Gamma World Fellowship award applications due at SGS
December 7 & 8 ROSI and Batch uploading training for Graduate Administrators
December 9 SGS International Credentials Workshop (RSVP)
December 21 Winter break begins (for last day of classes before Winter break, consult graduate units concerned)
January 4 Autism Scholars award applications due at SGS
January 4 Deadline to submit applications for the Ontario Women’s Health Scholars
January 9 Most formal graduate courses and seminars begin in the week of January 9
January 9 Winter Welcome for Incoming Students 10:00-3:00, Grad Room
January 13 Final date for registration for students beginning a program in Winter 2012. Late fee required at SGS after this date
January 10 Advisory Committee on Program Matters 2:00-4:00, 65 St. George, Room 201
January 11 Advisory Committee on Student Matters 2:00-4:00, 65 St. George, Room 201
January 11 GPS Orientation 2:00-3:00, Grad Room
January 12 GPS Orientation 2:00-3:00, Grad Room
January 13 GPS Orientation 2:00-3:00, Grad Room (Note: only scheduled if necessary)
January 13 Course work must be completed and grades submitted for Fall session courses
January 13 Deadline to change SDF grades from Summer Session 2011
January 16 Final date to submit doctoral theses to SGS without fee payment for Winter session
January 17 Graduate Education Council Meeting 3:00-6:00, Location: TBA
January 18 Fall grades available for students on ROSI
January 20 Deadline to submit applications for the Sumner
January 23 Final date to add Winter courses
January 24 SGS A & P Committee Meeting 3:00-5:00, 63 St. George, Room 303
January 24 Council of Graduate Deans 12:00-2:00, 65 St. George, Room 201
January 26 Admissions Policy Procedures Workshop for Graduate Administrators, 2:00-4:00, Gradroom Lower Level
January 27 Final date to submit degree recommendations and theses for March or June graduation for master’s students without fees being charged for the Winter session
January 27 Deadline for all students to request that their degrees to be conferred in March (in absentia)
January 27 September dual registrants must be recommended for the master’s degree by this date to maintain their Ph.D. registration.
February TBA Deadlines for graduate units to submit editorial revisions for 2012/2013 SGS Calendar
February 1 Deadline for students to change immigration status or claim exemption from international
February 1 Deadline to submit applications for the Mackenzie King
February 2 General Meeting for Graduate Administrators 2:00-4:30, Galbraith, 35 St. George
February 3 Deadline to request a name change for diplomas for March and June convocation
February 6 Travel Grant application for students opens
February 7 SGS A & P Committee Meeting 3:00-5:00, 63 St. George, Room 303
February 10 Standing Committee on Program Matters 2:00-4:00 Room 201 65 St. George
February 13 Deadline to submit applications for the Connaught
February 13 Deadline to submit applications for the Ontario Trillium Scholarship
February 14 Graduate Education Council 3:00-5:00 (Reserve Date)
February 16 SGS Brown Bag Lunch: Topic TBA (RSVP) 12:00-2:00, 63 St. George, Room 303
February 21 Deadline for submission of Graduate Faculty Membership checklists
February 22 Deadline for nominations to the CAGS/UMI/Layerle Dissertation Award
February 27 Deadline to submit applications for the Avi Bennett and Fodor
February 27 Final date to drop full-year or Winter session courses without academic penalty
February 28 Council of Graduate Deans 12:00-2:00, 65 St. George, Room 201
March TBA March Graduation in absentia
March TBA Deadlines for graduate units to submit editorial revisions for 2012/2013 SGS Calendar
March 6 Annual Graduate Briefing Session (Chairs, Directors and Graduate Coordinators) 2:00-4:00, GCC, Simcoe Hall
March 20 Graduate Education Council 3:00-5:00 (Reserve Date)
March 22 Standing Committee on Program Matters 2:00-4:00, 65 St. George, Room 201
March 22 SGS Brown Bag Lunch: Topic TBA (RSVP) 12:00-2:00, 63 St. George, Room 303
March 23 Standing Committee on Student Matters 2:00-4:00, 65 St. George, Room 201
March 26 Conference Grant winter 2012 application available online to students
March 27 SGS A & P Committee Meeting 3:00-5:00, Room 303, 63 St. George
March 27 Council of Graduate Deans 12:00-2:00, 65 St. George, Room 201
March 30 Winter deadline to submit applications for the MTFB
April 9 Deadline to submit nominations for Governor General’s Gold Medal
April 10 Joint Advisory Committee on Student & Program Matters 2:00-4:00, 65 St. George, Room 201
April 17 Graduate Education Council 3:00-6:00, Location: TBA
April 18 Deadline to submit DCA Nominations
April 20 Coursework must be completed and all grades submitted for students whose degrees are to be conferred at June convocation
April 20 Final date to receive degree recommendations and submit theses where required for master’s degrees for June Convocation
April 20 Final date to submit a final PhD thesis for Students whose degrees are to be conferred at the June Convocation
April 20 Final date for degree recommendations of January dual registrants for the master’s degree to maintain their Ph.D. registration
April 24 SGS A & P Committee Meeting 3:00-5:00, 63 St. George, Room 303
April 24 Council of Graduate Deans 12:00-2:00, 65 St. George, Room 201
May TBA Proofread graduate unit entries for 2012/2013 SGS Calendar
May 4 Final date for registration for May session
May 8 SGS A & P Committee meeting 3:00-5:00, Room 303, 63 St. George
May 11 Final date to enrol in May-June or May-August session courses
May 11 Course work must be completed and grades submitted for full-year and Winter session courses.
May 11 Deadline to change SDF grade from Fall Session 2011
May 15 Graduate Education Council 3:00-5:00 (Reserve Date)
May 16 January and full-year course grades available for students on ROSI
May 17 GEC Reception, Time and Venue TBA
May 17 SGS Brown Bag Lunch: Topic TBA (RSVP) 12:00-2:00, 63 St. George, Room 303
May 22 Council of Graduate Deans 12:00-2:00, 65 St. George, Room 201
May 24 CGS-Michael Smith Foreign Study Supplements (Spring 2012) applications due at SGS
May 24 Deadline to submit applications for SGS Restricted Awards
May 30 Governor General’s Gold Medals Reception 4:00-6:00, Faculty Club
June TBA June Convocation
June 1 Deadline to drop May/June courses without academic penalty
June 12 SGS A & P Committee Meeting 3:00-5:00, 63 St. George, Room 303
June 20 CGS/UMI award nominations due at SGS
June 21 SGS Registration Workshop (RSVP) 1:00-4:00, Grad Room
June 22 Final date to enrol in July-August courses
June 22 Final date to drop May-August session Y section courses without academic penalty
July 2 QEII-GGST applications due to SGS
July 20 Final date to drop July-August S section courses without academic penalty
July 20 Course work must be completed and grades submitted for May/June F Section Courses
July 25 Grades for May/June F section courses available for viewing by students on SWS
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