Donations Management: Year-end Processing of Donations and 2011 Tax Receipts

TO: PDAD&C, SDOs, ADOs, Business Officers, DUA

FROM: Semere-ab Abiyo, Director, Alumni and Donor Services

DATE: December 1, 2011

SUBJECT: Year-end Processing of Donations and 2011 Tax Receipts

December 31, 2011 is fast approaching. As is normally the case, we anticipate an extremely high volume of donations before year-end. All donations requiring a 2011 tax receipt must be received by Donations Management no later than JANUARY 13, 2012.

All 2011 donations must be postmarked no later than December 31, 2011. Postmarked envelopes or other evidence of delivery such as courier slips must accompany all donations forwarded to Donations Management between January 2nd and 13th to avoid any question as to eligibility. Please forward this memo to all relevant faculty and administrative staff that will be handling donations during this period. Please note we will not issue a 2011 tax receipt if the donation forwarded between January 2nd and 13th does not have the appropriate postmarked envelope or delivery slip. Donations received on or before December 20th must be forwarded to Donations Management for processing before the holiday closure.

For those divisions that anticipate hand deliveries of donations over the holidays, please post a sign directing the donors to 21 King's College Circle. For those divisions that anticipate couriered donations over the holidays, please ensure that they are couriered directly to 21 King's College Circle. Please note we will not issue a 2011 tax receipt if the donation is postmarked, faxed or hand delivered after December 31st. When communicating with your donors, I encourage you to gently remind them of this.

To facilitate the collection of donations, University Advancement will remain open at 21 King's College Circle during the University's Holiday closing period on the following days:

Wednesday, December 21st 9:00 - 4:00 p.m.
Thursday, December 22nd 9:00 - 4:00 p.m.
Friday, December 23rd 9:00 - 4:00 p.m.
Wednesday, December 28th 9:00 - 4:00 p.m.
Thursday, December 29th 9:00 - 4:00 p.m.
Friday, December 30th 9:00 - 4:00 p.m.

University Advancement at 21 King's College Circle will be closed on Tuesday December 27th.

Should you have any questions or concerns, please contact Donations Management at (416) 978-0811, by fax at (416) 978-2918 or email at donations.management@utoronto.ca. During the holiday closing period, for donation enquiries, please call (416) 978-0811 and for non donation enquiries, please call (416) 978-1221 or 1-800-463-6048.

Donations Management Fax: 416-978-1066

Warmest wishes for a safe and happy holiday season!