M E M O R A N D U M
TO: Chairs/Directors/Graduate Coordinators/Graduate Administrators
Cc: Committee of Graduate Deans
School of Graduate Studies, Staff
FROM: Heather Kelly, Director of Student Services
DATE: August 27, 2010
RE: School of Graduate Studies (SGS) Important Dates 2010-2011
Every year, SGS Student Services prepares an integrated list of important dates for your convenience which includes sessional dates from the academic calendar, governance meeting schedules (GEC, CSM, CPM) as well as SGS Student Services dates & deadlines (award deadlines, workshops, meetings and brown bag lunches etc.), among others. Please find attached SGS Important Dates 2010-2011.
Please note that there are numerous other SGS events and deadlines that occur throughout the year and graduate units are informed of these through a variety of communications during the course of the academic year.
The graduate sessional dates are included but can also be referenced in the SGS 2010-2011 Calendar at:
http://www.sgs.utoronto.ca/Assets/current/current+pdf/2010-2011+Dates.pdf
I hope that you will find this document useful.
Heather Kelly
Director of Student Services
School of Graduate Studies
University of Toronto
63 St. George Street
Toronto, Ontario M5S 2Z9
Tel: 416-978-4350
Fax: 416-971-2864
*The following list has a focus on SGS Student Service activities, with a few other School-wide events included. Note that there are numerous other SGS events and deadlines that occur throughout the year (e.g., Graduate Education Council), and graduate units are informed of these through a variety of communications during the course of the academic year.
27/08/2010
Important Dates 2010-2011*
Staff
Heather Kelly Director heather.kelly@utoronto.ca 978-4350
Krista Steeves (from Oct.1) Assistant Director krista.steeves@utoronto.ca 978-8576
Lisa Haley (until Oct.1) Assistant Director l.haley@utoronto.ca 978-8576
Officers
Michael Godwin Division I, Mgmt, FIS, Law, CERES michael.godwin@utoronto.ca 978-6390
Vesna Makarovska Division II v.makarovska@utoronto.ca 946-3381
Steve Rutchinski Division III s.rutchinski@utoronto.ca 978-2657
Victoria Hurlihey Division IV victoria.hurlihey@utoronto.ca 978-4592
Hasmik Sargsyan Recruitment & Admissions Officer hasmik.sargsyan@utoronto.ca 978-4101
Jeff Richardson Programming Coordinator jeff.richardson@utoronto.ca 946-3497
Laura Stathopoulos Senior Awards Officer laura.stathopoulos@utoronto.ca 978-2150
Lisa Fannin PhD. Exams sgs.phdorals@utoronto.ca 978-5258
Audrey Fong Master’s Theses & Convocation sgs.masters@utoronto.ca 978-2377
Arianna Capotorto Postdoctoral Fellows sgs.postdoc@utoronto.ca 946-5254
The complete SGS Staff Directory is available in the “Administrative Support” section of the SGS website under “Directories & Contact”.
Important SGS Dates & Deadlines
August 27 Deadline for payment of fees
August 30 “How to Load Your Award on ROSI” Workshop for Graduate Administrators 63 St.George, Room 303
August 31 Deadline to submit application for Al Miler (UTFA Award)
September 7 SGS Orientation for new students 8:45-12:00 & 2:00-4:00, Hart House
September 8 Some formal graduate courses and seminars begin in the week of September 8
September 10 Deadline for registration. Late fee required at SGS after this date.
September 10 Deadline to submit applications for DTCG
September 15 Orientation for new women graduate students 12:00-1:30, Governing Council Chamber,Simcoe Hall, 27 King’s College Circle, 2nd floor
September 15 Final date to submit final Ph.D. theses to SGS to avoid fees for 2010-11
September 16 NSERC/OGS application workshop for students 10:00 -12:00 (St. George)
September 16 SSHRC/OGS application workshop for students 2:30-4:30 (St. George)
September 17 Grades due for summer session and extended courses.
September 17 Deadline to change SDF grades from Winter Session 2010
September 20 Vanier NSERC/SSHRC/CIHR ReserachNet application goes off-line
September 20 Students who have not yet registered and have INVIT status on ROSI will be ‘FINCA’D’ by SGS
September 21 NSERC, SSHRC, OGS application workshop for students 10:00-12:00 & 1:00-3:00
(UTSC)
September 21 SGS A & P Committee Meeting 3:00-5:00, 63 St. George, Room 303
September 22 NSERC, SSHRC, OGS application workshop for students 10:00-12:00 & 1:00-3:00
(UTM)
September 22 Summer grades available for students on ROSI
September 24 CGS-Michael Smith Foreign Study Supplements (Fall 2010) applications
due at SGS
September 29 Vanier NSERC/SSHRC/CIHR scholarship applications due at SGS
September 30 Deadline to submit applications for the Doctoral Completion Award (DCA)
October 1 Master’s degree recommendations and theses due at SGS for November convocation
October 1 Doctoral theses due at SGS for November convocation
October 1 On-line Application Workshop 2:00-4:00, Sidney Smith Conference Room, 2098
October 5 Standing Committee on Student Matters 2:00-4:00, 65 St. George, Room 201
October 5 SGS Orientation for New Graduate Academic Administrators 8:45-12:00, GB 202,Galbraith, 35 St. George
October 5 OGS Workshop for Graduate Administrators (new Grad Admins) 1:00-3:00
October 6 Final date to add full-year and fall session courses.
October 6 General Meeting for Graduate Administrators 2:00-4:00, 65 St. George, Room 201
October 7 OGS Workshop for Graduate Administrators 1:00-3:00
October 8 OGS Workshop for Graduate Administrators 10:00-12:00
October 13 Standing Committee on Program Matters 2:00-4:00, 65 St. George, Room 201
October 19 Graduate Education Council 3:00-5:00, GB 202, Galbraith, 35 St. George
October 20 NSERC PGS/CGS scholarship applications due at SGS
October 26 SGS A & P Committee Meeting 3:00-5:00, 63 St. George, Room 303
October 27 OGS applications due at SGS
November 1 Deadline for students to change immigration status or claim exemption from international student fees for the September session.
November 3 Final date to withdraw from September courses (F/H) without academic penalty November 4 Application Procedures Workshop 2:00-4:00, Sidney Smith Conference Room, 2098
November 4 SGS Brown Bag Lunch: Topic TBA (RSVP) 12:00-2:00, 63 St. George, Room 301
November 4 NSERC-eligible OGS applications due at SGS
November 8 Deadline to submit applications for the Trudeau
November 9 & 12 SGS Convocation
November 16 Graduate Education Council 3:00-5:00, GB 202, Galbraith, 35 St. George
November 18 Connaught/Vanier Reception 4:00-6:00, Faculty Club
November 23 SGS A & P Committee Meeting 3:00-5:00, 63 St. George, Room 303
November 24 Standing Committee on Student Matters 2:00-4:00, 65 St. George, Room 201
November 25 Standing Committee on Program Matters 2:00-4:00, 65 St. George, Room 201
November 29 CIHR CGSM scholarship applications due at SGS
November 30 SSHRC CGSM & SSHRC Doctoral/CGSD scholarship applications due at SGS
November 30 Fall deadline to submit MTFB
December 1 Delta Kappa Gamma World Fellowship award applications due at SGS
December 3 SGS International Credentials Workshop (RSVP)
December 13 Deadline for John C. Polanyi Prize nominations
December 20 Winter break begins (for last day of classes before Winter break, consult graduate units concerned)
January Admissions Policy Workshop, Time and Venue TBA
January 3 Most formal graduate courses and seminars begin in the week of January 3
January 7 Final date for registration for students beginning a program in January 2011. Late fee required at SGS after this date
January 10 Winter welcome for new students, Grad Room, 66 Spadina
January 12 Deadline to submit applications for the Autism Scholars Award
January 12 Deadline to submit applications for the Ontario Women’s Health Scholars
January 12 SGS A & P Committee Meeting 3:00-5:00, 63 St. George, Room 303
January 14 Course work must be completed and grades submitted for September session courses
January 14 Deadline to change SDF grades from Summer Session 2010
January 14 Final date to add January courses
January 15 Admissions Policy Procedures Workshop for Graduate Administrators
January 17 Final date to submit Ph.D. theses to SGS without fee payment for January session
January 18 Deadline to submit applications for the Sumner
January 18 Graduate Education Council Meeting 3:00-5:00, Governing Council Chamber, Simcoe Hall, 27 King’s College Circle, 2nd floor
January 19 Fall grades available for students on ROSI
January 20 Collaborative Program Workshop 1:00-3:00, Venue TBA
January 25 Standing Committee on Student Matters 2:00-4:00, 65 St. George, Room 201
January 26 Standing Committee on Program Matters 2:00-4:00, 65 St. George, Room 201
January 28 Final date to submit degree recommendations and theses for March or June graduation for masters students without fees being charged for the January session
January 28 Deadline for all students to request that their degrees to be conferred in March (in absentia)
January 28 September dual registrants must be recommended for the master’s degree by this date to maintain their Ph.D. registration.
February 1 Deadline for students to change immigration status or claim exemption from international student fees for the January session.
February 1 Deadline to submit applications for the Mackenzie King
February 3 General Meeting for Graduate Administrators 2:00-4:00 (Location, TBA)
February 4 Deadline to submit applications for the Sumner
February 8 SGS A & P Committee Meeting 3:00-5:00, 63 St. George, Room 303
February 10 Standing Committee on Program Matters 2:00-4:00 Room 201 65 St. George
February 15 Graduate Education Council 3:00 -5:00, Governing Council Chamber, Simcoe Hall, 27 King’s College Circle, 2nd floor
February 17 Deadline for nominations to the CAGS/UMI/Layerle Dissertation Award
February 17 SGS Brown Bag Lunch: Topic TBA (RSVP) 12:00-2:00, 63 St. George, Room 303
February 22 Deadline to submit applications for the Connaught
February 22 Deadline to submit applications for the Avi Bennett
February 25 Final date to drop full-year or January session courses without academic penalty
March TBA March Graduation in absentia
March 8 SGS A & P Committee Meeting 3:00-5:00, Room 303, 63 St. George
March 14 Deadline to submit applications for the Fodor
March 15 Graduate Education Council 3:00-5:00, GB 202, Galbraith, 35 St. George
March 22 Standing Committee on Program Matters 2:00-4:00, 65 St. George, Room 201
March 23 Standing Committee on Student Matters 2:00-4:00, 65 St. George, Room 201
March 24 SGS Brown Bag Lunch: Topic TBA (RSVP) 12:00-2:00, 63 St. George, Room 303
March 28 Deadline to submit applications for the SGS Travel Grant
March 28 Deadline to submit nominations for Governor General’s Gold Medal
March 31 Winter deadline to submit applications for the MTFB
March 31 Deadline to submit applications for the Doctoral Completion Award (DCA)
April 12 SGS A & P Committee Meeting 3:00-5:00, 63 St. George, Room 303
April 19 Graduate Education Council 3:00-5:00, GB 202, Galbraith, 35 St. George
April 21 Coursework must be completed and all grades submitted for students whose degrees are to be conferred at June convocation
April 21 Final date to receive degree recommendations and submit theses where required for Masters degrees for June Convocation
April 21 Final date to submit a final PhD thesis for Students whose degrees are to be conferred at the June Convocation
April 21 Final date for degree recommendations of January dual registrants for the master’s degree to maintain their Ph.D. registration
May 3 Standing Committee on Student Matters 2:00-4:00, 65 St. George, Room 201
May 4 Standing Committee on Program Matters 2:00-4:00, 65 St. George, Room 201
May 6 Final date for registration for May session
May 10 SGS A & P Committee meeting 3:00-5:00, Room 303, 63 St. George
May 13 Final date to enrol in May-June or May-August session courses
May 13 Course work must be completed and grades submitted for full-year and January session courses.
May 13 Deadline to change SDF grade from Fall Session 2010
May 17 GEC Reception, Time and Venue TBA
May 17 Graduate Education Council 3:00-5:00, GB 202, Galbraith, 35 St. George
May 18 January and full-year course grades available for students on ROSI
May 19 SGS Brown Bag Lunch: Topic TBA (RSVP) 12:00-2:00, 63 St. George, Room 303
May 24 CGS-Michael Smith Foreign Study Supplements (Spring 2011) applications due at SGS
May 24 Deadline to submit applications for SGS Restricted Awards
June TBA June Convocation
June 1 Governor General’s Gold Medals Reception 4:00-6:00, Faculty Club
June 3 Deadline to drop May/June courses without academic penalty
June 14 SGS A & P Committee Meeting 3:00-5:00, 63 St. George, Room 303
June 17 CGS/UMI award nominations due at SGS
June 21 SGS Registration Workshop (RSVP) 1:00-4:00
June 24 Final date to enrol in July-August courses
June 24 Final date to drop May-August session Y section courses without academic penalty
July 22 Final date to drop July-August S section courses without academic penalty
July 22 Course work must be completed and grades submitted for May/June F Section Courses
July 27 Grades for May/June F section courses available for viewing by students on SWS
August 15 Deadline to submit application for Al Miler (UTFA Award)
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